Getting Started
For Educators

Getting Started as an Educator

Welcome to TutorQ! This guide will help you create your first course and start helping students learn more effectively.

Requesting Educator Access

Step 1: Create Your Account

  1. Visit TutorQ (opens in a new tab) and click Sign Up
  2. Create your account with your institutional email (.edu recommended)
  3. Complete the basic registration process

Step 2: Request Educator Access

Simply send an email to support@q3learners.com with:

  • The email address you used to create your TutorQ account
  • Your institution name
  • A brief note about how you'd like to use TutorQ

That's it! We'll reach out to you personally to discuss your needs and activate educator access for your account.

Step 3: We'll Contact You

  • Our team will reach out within 24-48 hours (usually faster)
  • We'll discuss your courses and how TutorQ can help
  • Once approved, educator access will be activated on your account
  • You'll receive confirmation and can start creating courses immediately

Why this approach? We believe in building personal relationships with educators. This process allows us to better understand your needs and ensure TutorQ is the right fit for your teaching goals.

Security & Intellectual Property: Educator accounts have the ability to upload course materials, which involves significant processing resources. We take a careful approach to account approval to ensure:

  • Your course materials and data remain secure and encrypted
  • Your intellectual property stays with you—you retain full ownership
  • Only authorized educators can access resource-intensive features
  • Your teaching materials are protected and never shared without permission

Note: While awaiting approval, feel free to explore TutorQ as a student to understand the learning experience.

Your First Steps

1. Create Your First Course

After logging in:

  1. Go to My Courses and click Create New Course

  2. Fill in the course details:

    • Course Code: e.g., "CS101" or "BIO201"
    • Course Name: e.g., "Introduction to Biology"
    • Department: Select your department
    • Description: Brief overview of what the course covers
    • Semester/Term: When the course runs

  3. Click Create Course

2. Upload Course Materials

TutorQ works best when it has access to your course materials:

Supported File Types

  • PDF documents (textbooks, slides, handouts)
  • Word documents (.docx)
  • PowerPoint presentations (.pptx)
  • Images (diagrams, charts)

How to Upload

  1. Open your course and click Upload Materials
  2. Drag and drop files or click to browse
  3. Wait for processing (typically 1-5 minutes per file)
  4. Review the extracted content to ensure accuracy

Pro Tip: Upload your syllabus first! It helps the AI understand your course structure and learning objectives.

3. Invite Students

To enroll students:

Share Course Code

  • In your course dashboard, find the Course Code (e.g., ABC123)
  • Share this code with your students (via email, LMS, or in class)
  • Students can enroll themselves using this code at tutorq.ai (opens in a new tab)

Understanding How the AI Tutor Works

Knowledge Graph Generation

When you upload course materials, TutorQ:

  1. Extracts Content: Reads text, processes images, and identifies key concepts
  2. Builds Knowledge Graph: Creates a map of how concepts relate to each other
  3. Indexes for Search: Makes content quickly searchable for the AI tutor

This process typically takes 5-10 minutes for a standard textbook chapter.

Quality Assurance

Every AI response is automatically evaluated on:

  • Accuracy: Facts match your course materials
  • Pedagogy: Teaching quality and scaffolding
  • Relevance: Answers the student's actual question
  • Safety: No harmful content or misinformation

Low-quality responses are automatically regenerated to ensure students receive effective tutoring.

Best Practices

Organizing Course Materials

✅ Do This:

  • Upload materials in logical order (Week 1, Week 2, etc.)
  • Use clear, descriptive filenames
  • Include your syllabus and learning objectives
  • Update materials as the semester progresses

❌ Avoid This:

  • Uploading everything at once without organization
  • Using generic filenames like "lecture1.pdf"
  • Forgetting to update materials when you make changes

Structuring Content for AI

The AI works best when materials:

  • Have clear headings and sections
  • Include definitions and examples
  • Use consistent terminology
  • Have good quality images with captions

Supporting Your Students

  • Check the Analytics Dashboard weekly to identify struggling students
  • Review chat transcripts to understand common misconceptions
  • Adjust course materials based on frequently asked questions
  • Encourage students to use the AI tutor for homework help, not just exam cramming

Monitoring Student Progress

Your educator dashboard provides:

  • Engagement Metrics: Who's using the system and how often
  • Mastery Levels: Which concepts students have mastered
  • Common Questions: What students are asking most frequently
  • Time Analytics: Study patterns and peak usage times

Access this by clicking Analytics in your course dashboard.

Next Steps

Explore these detailed guides:

Need Help?

Welcome to the future of teaching! 🎓

For StudentsYour First Chat Session